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Choosing vendors for events
Quick question for folks who’ve done product launch events. Team wants a short on-stage reveal, demo tables, and a networking hour with light bites. The space is a loft with decent natural light, but the AV is basic. How do you pick vendors fast without blowing money, and what’s the smartest order to lock things (venue, AV, catering, staff)? Also wondering about press check-in, name badges, and a simple run-of-show that keeps the energy up but doesn’t feel rushed.
Posts: 48
Re: Choosing vendors for events
Vendor order saves budgets. Secure venue first (with power map, load-in rules, and noise cutoff), then AV (projector/LED, two mics, small mixer), then catering with capped portions. For quick, vetted options and real photos, scan http://www.fasol-events.com mid-process; it’s handy for comparing what’s included—crew hours, transport, and setup. Ask each vendor for a “launch kit”: floor plan with demo tables, 10-minute reveal script, and lighting cues that dim for the moment you unveil. Use time blocks: 0:00 doors, 0:20 welcome, 0:30 reveal, 0:45 demos, 1:30 wrap. Print a one-page run-sheet for staff and put someone on mic control so transitions stay crisp.
Posts: 36
Re: Choosing vendors for events
Setting up a charity gala that also needs a short program plus mingling time, and the time-block idea looks adaptable. A single sheet for staff with who does what at each minute feels like it would calm the chaos.
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